Receive money from a customer
- Go to Finance > Receive Payment. The screen is titled Receipt details.
- Choose the Customer. You then see their Current outstanding.
- Check the Date. The Receipt No. is filled automatically, and you can edit it.
- Choose the Payment mode and the account it goes to under Received into (a cash or bank account). For non-cash modes, type the UTR / Reference. For a cheque, add the Cheque number, Cheque date and Bank.
- Type the Amount.
- In the Outstanding invoices table, put amounts in the Allocate column against the bills this money settles. You can also add a Disc % if you give a discount.
- Check Balance after clearance, then tap Record payment.
What you see next: a Receipt saved message. The customer's outstanding balance drops by the amount you allocated.
Pay a supplier
- Go to Finance > Make Payment. The screen is titled Payment details.
- Choose the Supplier, the date, the payment mode and the account under Paid from.
- Type the Amount and allocate it in the Outstanding supplier bills table.
- Tap Record payment. You see Payment saved.
When nothing is allocated
If the party has no unpaid bills, the screen says No unpaid bills, this will be held on account. Money not allocated to a bill stays on the party's account. Allocate it later so your ageing stays right.
Credit sales: to collect on an invoice you sold on credit, use Receive Payment. If you have no cash or bank account set up, the screen tells you: No cash/bank accounts set up.